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Readers: 39 | Updated: 06-12

Ask the Readers: How Do You Setup Your GTD Trusted System?

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Marco sent me an email recently:

The last weeks I have worked on my “trusted system” and I looked for the best software and hardware to use.

Currently I’m using:
- MediaWiki
- gtd-php
- Abakt
- Palm Vx
- Scanner Cannon 4400F
- FileServer running Linux Ubuntu 8.0.4
- Additional backups on external hard disk
(I’m still looking for a good document management system…)

Everything is stored on a Linux Ubuntu server and in addition I’m using an external disk for backups.

Now I was wondering how others have setup their “trusted system” and how they organize their information, documents,… Maybe this might be an idea for a blog entry?

Good idea, Marco! That’s an interesting topic. By the way, for those of you who aren’t familiar with GTD (from the book Getting Things Done), the term trusted system might be confusing. Productivity Cafe has a good explanation about it:

A trusted system is a key GTD concept because you can rely on the trusted system to house what your next actions and projects are. You know that you almost exclusively use your system to track progress, record things, hold ideas, take notes, keep your lists and hold all the elements of your GTD implementation. Thus, when you need to refer to something or take action, you go to your trusted system knowing what you’re looking for is there.

I must say that I’m not an expert in productivity tools since I don’t take the time to experiment with new tools. Instead, I just find the tools that work for me and stick with them.

So I would love to learn from you: what tools do you use?

To be fair, I will share my trusted system setup first. Here it is:

Microsoft OneNote (for all lists)
Microsoft Outlook (for calendar)
Scrapbook (for saving references)
del.icio.us (for saving references)
A piece of paper and pen (as capture tool)
Google Desktop’s Scratch Pad (as capture tool)
Google Desktop (for searching anything I need on my computer)
An external hard disk (for backup). The backup software I use is Syncback.

All right, it’s now your turn. How do you setup your GTD trusted system?

This article is part of June 2008 theme: Productivity

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